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How to Reduce The Size of Your PDFs (When Saving From Microsoft Word)

reducing-files-sizes-when-converting-word-to-pdf

Saving word documents as PDFs is pretty straight forward, however it doesn’t always produce the most size- and speed-efficient PDF. There is a short process to follow when saving your documents that will ensure you get the most streamlined PDF possible.

Save as Minimum Size

When saving a word document to PDF format, follow this procedure to ensure the PDF is created in the smallest size possible:

  • In Word, click Save As

  • Under Save as Type, select PDF

  • Select Minimum Size

  • Click Options

  • Make sure “ISO 19005-1 compliant (PDF/A)” and “Bitmap text when fonts may not be embedded” are not checked.

pdf-word-save

I’ll continue to cover the full PDF optimization process over the course of a series of posts. Your homework for today is to re-save all your Word documents as a PDF checking the settings above. Then come back or subscribe to our blog to get the rest of the next step of the PDF optimization process.

Previous Post: How to Optimize Images in Your PDF Documents

Next Post: How to Optimize PDFs in Adobe Acrobat

Stoney G deGeyter

Stoney deGeyter is the author of The Best Damn Web Marketing Checklist, Period!. He is the founder and CEO of Pole Position Marketing, a web presence optimization firm whose pit crew has been velocitizing websites since 1998. In his free time Stoney gets involved in community services and ministries with his “bride enjoy” and his children. Read Stoney’s full bio.

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